Skip to content
process hero bg

A New Way To Build & Renovate Better Homes

Building & renovating are exciting but can be fraught with confusion, chaos, and risks. This is especially true when building a high-performance, energy-efficient home where attention to detail is paramount. We build and renovate homes on time and within budget — guaranteed.

Scott O'Hara Ultimate Guide Cove (1)

Our Process To Achieving a Healthy, High Performance Home Or Renovation

Building and renovating are exciting but can be fraught with confusion, chaos, and risk. This is especially true when building a luxury, high-performance home where attention to detail and building science are paramount. We apply 25 years of expertise to deliver homes that are healthier, more comfortable, and more durable — on time and within budget, guaranteed.

01

Discovery

Every exceptional home starts with a vision — and our first job is to understand yours completely. Through an initial conversation and face-to-face meeting with Scott, we explore what you truly want from your home: how it should feel to live in, how it should perform, and what it should say about how you live.

We discuss your goals across every dimension that matters — architectural character, functional layout, performance standards, indoor air quality, fire hardening for East Bay conditions, and long-term energy strategy including Net-Zero and Carbon Neutral targets. If electrification, grid resilience, backup power for outages, or EV charging is part of your vision, we factor that in from day one.

This isn’t a sales meeting. It’s the beginning of a collaboration. By the end of our first conversation, you’ll have clarity on where you are in the process and a clear path for how to move forward.

http://Initial%20Consultation
02

Design

A luxury, high-performance home begins with the right design. Get it wrong and you’re fighting budget overruns and missed opportunities before construction even starts. Our job is to make sure your vision, your performance goals, and your design are fully aligned — whatever stage you’re at.

  • If you’re just getting started, we’ll analyze what we’ve learned about your vision and connect you with one of our trusted design associates to begin the process right — or work seamlessly alongside the architect of your choosing.
  • If your design is underway, we’ll work alongside your architect and design team to refine it, identify opportunities to improve performance, and guide the design toward its full potential.
  • If your design is complete and you’re ready to build, we’ll enter into a preliminary building agreement and get to work on a full estimate and performance specification — ensuring even a finished design meets our standards before we break ground.
http://Design%20Phase
03

Preliminary Building Agreement (PBA)

The Preliminary Building Agreement allows us to tailor the process to your specific project and goals. We carefully analyze your Plans and Specifications to ensure everything is set up to deliver the home you’ve envisioned — along with a well-structured budget and realistic schedule.

  • Your working drawings are completed during this phase — including final architectural plans, structural engineering, mechanical system design, and Title 24 energy compliance.
  • To keep your project on schedule, we’ll initiate the permit process and utility applications during this phase so there’s no unnecessary delay at the start of construction.
  • You’ll make your finish selections now — allowing us to provide a comprehensive, all-inclusive fixed price and eliminate last-minute changes and schedule surprises.
  • We continuously evaluate the project documents throughout this phase to ensure you’re getting the most value from every dollar — prioritizing what genuinely matters and steering you away from products that promise more than they deliver in the real world.
  • Once Plans, Engineering, and Specifications are complete, we present you with a comprehensive fixed-price offer to complete your project — no surprises.
http://Preliminary%20Agreemant
04

Contract and Deposit

With your Plans, Engineering, and Specifications complete and your fixed price accepted, we move to a straightforward contract process designed to protect both parties and set the project up for success.

  • You’ll receive a comprehensive fixed-bid contract that eliminates cost uncertainty. Finishes and fixtures are handled one of two ways: a fixture schedule you provide based on your selections, or allowances built into the contract that reflect realistic costs based on our conversations and your project goals.
  • Signing is seamless. You’ll be connected to Buildertrend, our project management platform, where you can review, approve, and sign your contract digitally — no paperwork, no back-and-forth.
  • A construction deposit is collected at signing. Once your permit is issued — or if it’s already in hand — we’re ready to break ground and get to work.
http://Contract%20and%20deposit
05

Construction

This is where your vision becomes reality. Our meticulous approach to construction ensures every element of your home — the envelope, the systems, the finishes — is executed to the highest standard. We don’t just build to code. We build to perform, and the difference is visible in every detail.

  • From day one of construction you’ll have full access to Buildertrend, our project management platform. Track daily progress, review photos, monitor milestone timelines, and communicate directly with our team — all in one place. You’re never in the dark.
  • We schedule weekly on-site meetings to keep you informed, engaged, and confident throughout the build. And at key milestones — like electrical rough-in, when box locations and light placements are confirmed — we walk the site with you so you can make no-cost adjustments before work is finalized.
  • Our craftsmanship is meticulous by design. Every step that separates a truly high-performance luxury home from a standard build — the air sealing, the insulation detailing, the mechanical integration — is planned, documented, and executed with care.
  • Performance is verified, not assumed. We test the duct system, the building envelope, and the HVAC to confirm everything is installed correctly and meets your performance specifications before we move on.
  • The result is a home that looks better, lasts longer, and feels better to live in every day — healthier air, consistent comfort, lower energy costs, and the quiet confidence of knowing it was built right the first time.
http://Building%20Stage
06

Handover

It’s time to take the keys — but our relationship doesn’t end here. We’ll walk you through everything: how your systems work, how to maximize the comfort, health, and energy performance of your home, and the simple maintenance habits that keep it performing at its best for decades. We remain available to every client we’ve ever built for. That’s not a policy — it’s how we work.

http://Handover

Five Simple Steps To Get The High-Performing, Energy And Carbon-Neutral Home You’ve Always Wanted

STEP 1

Your ideas

It’s time to dream big. Nothing is off limits. We’ll help you put all your ideas on paper so you can get clarity about what you really want in your new custom home.

STEP 2

Our Experience

With 25 years of total experience and 15 years of experience designing, inspecting, and building high-performance homes, we will help you refine and prioritize your ideas. We’ll point out where to invest your money (for the most impact), and where you can save (on things that don’t make much difference) so you get the best performance and value. And we will show you the Key Performance Indicators that prove you’re getting measurable energy savings and health benefits from your home.

STEP 3

The Plan

We will work with your architect to finalise your plans and provide a fixed-price contract. We will also guide you through the many decisions including custom design elements, building materials, finishes, appliances, landscaping, and even colours. And we will arrange all approvals. And if you don’t have any plans, we will provide designer options and work with you through the process, providing a full design-build experience.

STEP 4

We Build

This is when your dreams come to life starting with grading and foundations, then frames, plumbing, electrical and air conditioning, then sealing, insulation, drywall and exterior finishes, and finally all the interior finishes – all completed to our rigorously high standards.

STEP 5

You Enjoy

It’s time for you to take the keys. But we won’t abandon you. We will show you how everything works, show you how to maximise the energy and health performance of your new home (including measurable KPIs), give you simple maintenance tips, and be available to support you for as long as you live in your home.

testi bg image

Real Clients Talk About Their Experience With Our Process

Over the past 15 years, we’ve helped a wide range of East Bay Residents enjoy healthy, energy and carbon-neutral dream homes. Here’s what some of them say about their experience with our team:

noun quote 3578000

“Honorable, straightforward, responsive and wise, Scott O’Hara has completely reset our expectations of general contractors and builders. We can’t imagine working with anyone else.”

Steve and Gina

noun quote 3578000

“It’s about putting our money where our mouth is and telling people how their house is going to perform…”

Keith O’Hara

noun quote 3578000

“The process was seamless and the results were outstanding! I couldn’t recommend Scott O’Hara Construction more highly!”

Samira Heshmati

noun quote 3578000

“Scott’s project management skills are truly unbeatable. He is honest and inclusive during all steps of the project, and will involve you to the level of detail you desire. He is very easy to work with, responsive, timely and accountable.”

Len Brown

noun quote 3578000

“This home is not only stunning to behold, but promises to be incredibly comfortable, supremely healthy and exceptionally efficient…”

Mary Neuberger

noun quote 3578000

“As with the other projects, the attention to detail in all phases of the work was evident and the project moved smoothly and turned out beautiful. We trust Scott O’Hara and look forward to our continued working relationship.”

Glenn Friedman

Don’t settle for less

Imagine how outraged you’d feel if you found out the expensive energy-efficient home you just had built was not very energy-efficient after all. Common disappointments include:

noun close 4380103
Energy bills that are still too high
noun close 4380103
Unbearably hot and cold (requiring large, expensive HVAC systems)
noun close 4380103
Allergy and health problems from smoke and pollutants
noun close 4380103
Uncomfortably loud with noise transfer from outside and room-to-room
noun close 4380103
Poor workmanship that becomes even more apparent over time
noun close 4380103
Regret over design compromises the builder said you had to make

You need not suffer these disappointments. Because we have developed a proven process that gives you a healthy, energy-zero home with all the design features you want, without unnecessarily overspending on things that don’t matter.

cta bg

See How Our Process Will Work For Your Custom Home Or Renovation

Many clients we meet say, “I spent hours researching energy-efficient homes online and wound up totally confused. I wish I’d found you sooner.” You don’t need to go through the frustration of learning alone. Book a Free Discovery Session and we’ll answer your questions and give you the information you need to feel comfortable and confident about building or renovating your dream home.